Operations Manager

Great Oaks Legacy Charter School | Newark, NJ


Applying to this job will open a new window on the employer's web site to apply there.

Posted Date 3/20/2024
Expiration Date6/30/2024

Great Oaks Legacy Charter School is seeking a dynamic, mission-aligned, experienced Operations Manager to join us this school year!

School Operations Managers are passionate about optimizing conditions for student learning. Leading the school operations team, the School Operations Manager oversees and drives the success of student enrollment, technology, transportation, the student meal program, student assessments, nursing/student health, and school facilities.

We value leaders with a self-starter, entrepreneurial mindset, and a commitment to do whatever it takes in support of student growth.


The Operations Leader will be a member of the school’s leadership team and will report to Managing Director of Operations and Campus Director, with training and support provided by the Chief Operating Officer and Network Operations Leadership Team


Team Management

  • Responsible for creating and revising structures and systems that will support and improve upon existing routines alongside the School Operations Manager in Residence and MDOF
  • Assists in building a joyful and inclusive school culture
  • Ensures effective operational support of school strategy
  • Manages the SPC, Operations Coordinator and/or Office Coordinator, Custodian, Nurse, Security, and Kitchen staff
  • Manages relationships with outside vendors, helps address general office and administrative needs
  • Willing to offer support and receive constructive feedback from colleagues in order to create a professional working atmosphere that is conducive to change and improvement
  • Participate in school-wide and individual professional development, including pre-service training over the summer and weekly during the academic year (held during school hours)

Facilities (Aesthetics and Safety)

  • Oversees the quality of the facility in all aspects, including scheduling walk-throughs, scheduling repairs and documenting condition of building
  • Prepares building for all safety drills and building inspections; maintains check-lists and documents drills and visits.
  • Performing periodic safety inspections and drills in accordance with provided network standards
  • Manages and oversees the school’s facilities and physical condition
  • Proactively schedule building maintenance and repairs
  • Manage relationships with outside vendors as it pertains to facilities management

Student Enrollment/Records

  • Ensures campus-based student enrollment process remains on track to meet enrollment goals
  • Participate in canvassing efforts alongside the school-based leadership team and designated school-based staff
  • Works with operations and admin team to ensure compliance with federal, state, and local reporting requirements.
  • Builds and fosters relationships with community leaders and organizations to partner with, including maintaining a robust database of community organizations

Budget Management

  • Oversees school-based purchasing
  • Ensures adherence to Network’s fiscal policy and procedures

Test Management

  • Assists with the operational logistics of (interim and standardized) student test administration, including the distribution and collection of test materials.

Health and Safety

  • Consult on various tasks to ensure a safe, secure learning environment for students at Great Oaks Legacy.
  • Consults with the Operations Manager for all Emergency Readiness systems
  • Act as School Safety Manager (follow state compliance and reporting procedures)
  • Is certified in and can complete CPR and First Aid care if needed

Student Data Management

  • Manages student information system to generate report cards and progress reports
  • Confirms student data, including class rosters, is accurate in the Student Information System (PowerSchool)


  • Oversees the maintenance of technology equipment, wireless network, and implementation of Tier 1 technology training
  • Works with Data & Technology Specialist to handle all in-school technology; Manages tech inventory at the school.

Scheduling and Daily Systems

  • Evaluate and, when needed, develop operational systems that will increase efficiency and be implemented with fidelity by the school community
  • Works with school leadership to manage the daily school schedule and calendar.
  • Establish and implement robust processes and systems to continue and improve building efficiencies and daily operations

Student Meal & Transportation Program

  • Coordinates the student meal program, including overseeing daily food services and maintaining nutrition reports.
  • Acts as campus liaison to the food vendor and handles all aspects of food delivery/quality.


  • Coordinates with school admin team to create and disseminate weekly parent communication
  • Manages student specific parent communication, including Deanslist.
  • Completes weekly data reports per Instructional and Network Team requests


  • Belief that all students have what it takes to be successful and a desire to support the school’s college preparatory academic program.
  • Bachelor’s degree from a competitive college or university.
  • Superb organizational skills and the ability to multitask in a high-paced environment.
  • Strong computer skills and proficiency in Microsoft Word and Excel required.
  • 2-4 years of previous office management/administrative experience in a K-12 education setting strongly preferred.
  • Strong written and verbal communication skills.


Great Oaks Legacy Charter School offers competitive salaries commensurate with experience and a comprehensive benefits package, including:

  • Robust medical, dental, and vision insurance plans w/ comprehensive network coverage.
  • Up to $5,250 per year in tax exempt student loan and tuition reimbursement.
  • Reimbursements for external professional development aligned to your role.
  • Wellness reimbursements including gym memberships, spa services, and more.
  • Online counseling services - for staff and their dependents - via top-rated therapy app.
  • Pre-tax state pension plan benefit w/ addl. options available via voluntary retirement plans.
  • Pre-tax dependent care, health, and transit flexible spending plans available.
  • Convenient health screening and telemedicine support via VitalCheck Wellness platform.


The Great Oaks Legacy Charter School is a high-performing, innovative charter public school in Newark NJ, serving students from Pre-K to 12th grade on campuses across the city of Newark. Our mission is to prepare Newark’s students for success in college and beyond.

Our model is based on the following guiding principles that guide our work daily –

  1. Creating a community that is built upon genuine and meaningful relationships. GOLCS staff rate our commitment to students as the #1 reason they teach/work at our schools.
  2. Being surgical in our approach to differentiation of instruction and support for all students and team members. Our students receive daily tutoring embedded into their school schedule - facilitated by our AmeriCorps team members. Staff members receive individualized coaching and support in their roles.
  3. Setting and exceeding high expectations for academic growth and character development for all students, in preparation for success in college and beyond. Currently, the historical college matriculation rate for GOLCS is 79% - nearly twice the national average for economically underrepresented students.


GOLCS is committed to building a talented team that reflects the diverse backgrounds and experiences of our students. Furthermore, we believe that racial justice and equity is critical to our mission of preparing students for success in college and beyond. We strive to be an organization that is diverse, equitable, inclusive, and elevates our student voices in preparing them for life and college.


Great Oaks Legacy Charter School is committed to ensuring healthy and safe working and learning environments, and maintaining our educational commitment to GOLCS students and families - with minimal disruption to instruction. With this in mind, as of October 2021, Great Oaks Legacy requires vaccination against COVID-19 for all employees. Candidates who would like to apply for a reasonable accommodation from this policy based on a qualifying disability or sincerely held religious belief should reach out to HR@greatoakslegacy.org for more information.


Great Oaks Legacy provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Type of Job (PreK-12 or Higher Ed.)

Share this job