SCHOOL BUSINESS ADMINISTRATOR/BOARD SECRETARY - Full-Time

Full-Time 
SCHOOL BUSINESS ADMINISTRATOR/BOARD SECRETARY

Date:                         April 10, 2024

Certification:            School Business Administrator Certificate

Description

Strong knowledge of the following required:

• Budget preparation;
• Supervision of Payroll Clerk;
• Insurance;
• Custodial and Maintenance Services

Qualified Purchasing Agent - preferred

School Business Administrator/Board Secretary
 
QUALIFICATIONS:        

1. Valid New Jersey School Business Administrator Certificate or eligibility.
2. Minimum experience as determined by the board.
3. Understanding of the principles and practices of financial accounting and reporting procedures consistent with statute, code and GAAP requirements.
4. Knowledge of accepted business practices in school districts related to budget preparation and administration, risk management, purchasing, transportation, food services, school plant operations and facility planning.
5. Demonstrated organizational, communication and interpersonal skills.
6. Required criminal history background check and proof of U.S. citizenship or legal resident alien status. 

REPORTS TO:              Executive Director/Board of Trustees
 
SUPERVISES:              Custodian, food service and business operations staff.
 
JOB GOAL:               To supervise, manage and coordinate the school affairs of the district efficiently and effectively to ensure that educational support services help to achieve the educational goals of the district with the available financial resources.
 
PERFORMANCE RESPONSIBILITIES:
 
Budget and Finance 

1. Assists the Executive Director in the preparation of the annual school budget and is responsible for the administration of all phases of the budget throughout the year.
2. Serves as general accountant for the board.  Keeps accurate and detailed accounts of all financial transactions as prescribed by statute, administrative code and board policy.
3. Assumes responsibility for the audit of all claims, invoices and demands against the board, presents them for board approval and arranges for payment.
4. Collects fees and other moneys due to the board not payable directly to the treasurer of school moneys, deposits funds or transmits such funds to the treasurer for deposit.
5. Serves as the official purchasing agent of the board and is responsible for establishing procedures for the acquisition of supplies and equipment for the district in accordance with law and board policies.
6. Administers the insurance/risk management program.
7. Oversees the preparation of the payroll and ensures proper maintenance of records related to auditing requirements, tax laws, and employee benefits.  Is responsible for implementing hospitalization, major medical and other types of board-approved employee benefit plans.
8. Is responsible for investment of board funds in accordance with statute and board policy. 

Facilities/Operations 

1. Oversees the operation and maintenance of all school facilities and supervises custodian and communicates with landlord.
2. Is responsible for the efficient operation of the district's food services program; ensures that procedures are in accordance with law and regulations; and supervises food service personnel.
3. Assists the Executive Director in projection of facility needs and coordinates all construction programs with the landlord.  
4. Acts as the agent of the board in site acquisitions and sale/lease of property and is responsible for scheduling the use of school buildings and grounds by authorized groups in accordance with board policies.
5. Files with the executive county superintendent required reports.

Record Keeping 

1. Assists the Executive Director and the board in developing and updating policies for all aspects of the school business operation.
2. Safeguards and maintains all records and papers of the board, and devises a system of acceptable recording and filing to guarantee the safety and availability of all reports, minutes of meetings, contracts, communications and publications, and such other documents as the board may place in the secretary's custody.
3. Is responsible for the retention and destruction of public documents in accordance with state law and retention schedules and serves as the records management officer. 

Board Relations/Elections 

1. Notifies all board members of regular and special meetings.  Calls special meetings whenever requested by the board president or by a petition signed by a majority of the board.  Attends all board meetings.
2. Records all proceedings of board meetings; prepares the official meeting minutes and handles all correspondence of the board.
3. Performs duties related to school elections as required by law and works cooperatively with the county board of elections, the county clerk and district board of elections in facilitating all regular and special school elections.
4. Presides at the annual reorganization meeting of the board until such time as a president is elected.  Administers the oath of office to newly elected board members. 

Reporting Requirements 

1. Prior to the annual submission to the executive county superintendent, checks that the completed disclosure forms have been reviewed to assure that both required forms have been filed; that all questions have been answered or indicated as not being applicable; and that each copy is signed by an original signature. 
2. Notifies the New Jersey School Boards Association of the names of newly-elected or appointed school board members in a timely manner to ensure the fulfillment of training required by the School Ethics Act.     

Miscellaneous Provisions
 
Performs such other duties as may be prescribed by law or assigned by the Executive Director or the board.
 
TERMS OF
EMPLOYMENT:            Twelve months.  Contract terms, Salary to be set by the board.
 
Annual
evaluation:              Performance of this job will be evaluated annually in accordance with NJ State law and the provisions of the board’s policy on evaluations.

START DATE:

July 1, 2024

Benefits
  The position includes health, dental, vision, disability benefits and participation in the State retirement plans. Be part of an incredible team at one of the most innovative schools in the state.
Experience
  Successful prior teaching experience preferred.  

Good Attendance Recognition Program

Since 2015 over 3% raise.

Unity offers a merit system that allows teachers to earn up to 5% per year.  

*All benefits are subject to board approval.  Past approval does not constitute future obligation/coverage.

WE ARE AN EQUAL OPPORTUNITY EMPLOYER

At Unity Charter School, we don’t just accept difference — we celebrate it, we support it, and we thrive on it for the benefit of our employees, our students, and our community.  Unity Charter School is committed to maintaining a work and learning environment free from discrimination on the basis of race, color, religion, national origin, pregnancy, gender identity, sexual orientation, marital/civil union status, ancestry, place of birth, age, citizenship status, veteran status, political affiliation, genetic information or disability, as defined and required by state and federal laws. Additionally, we prohibit retaliation against individuals who oppose such discrimination and harassment or who participate in an equal opportunity investigation.