Anticipated Full-Time School Secretary

The East Rutherford School District is currently accepting letters of interest and resumes for the following vacancy for the 2024-2025 school year: 

 ANTICIPATED FULL-TIME SCHOOL SECRETARY

The ideal candidate will have the following qualifications: 

• Minimum high school diploma, plus secretarial school (preferred)
• Previous experience in a school office setting (preferred)
• Excellent computer skills (MS Word, PowerPoint, Excel and Google Platforms)
• Experience with Genesis Student Database software (preferred)
• Excellent communication skills (written, verbal and electronic)
• Perform secretarial and clerical duties entailing a high degree of responsibility, discretion and confidentiality, using independent judgment, in addition to routine work necessary for the smooth and efficient operation of the school and office.
• Required criminal history background check and proof of U.S. citizenship or resident alien status
• Resident of New Jersey

Performance Responsibilities:   

• Receives and routes incoming calls and correspondence. Screens calls and inquiries nature of the topic involved. Accommodates the caller's concerns without referring callers unnecessarily to the administrator or building staff. 
• Performs usual office routines, plus assembles confidential material according to instructions, prepares summaries of confidential documents, and maintains confidential files. 
• Assists with student registration.
• Types correspondence, notices and reports, and verifies the accuracy of the work done. 
• Maintains confidentiality of sensitive correspondence. 
• Maintains a well-organized up-to-date filing
• Operates all business machines necessary to complete reports and clerical work required in the operation of the main office.
• Organizes and maintains free and reduced lunch programs. 
• Arranges meetings, prepares agendas, takes clear notes and handles follow-up activities as necessary. Makes sure the administrator has any necessary back-up materials needed. Prepares minutes when assigned.
• Assists with, logs ins, and directs visitors to the schools
• Schedules appointments including meetings and job interviews in a manner that protects confidentiality of visitors and applicants.
• Maintains confidentiality as required and appropriate. Maintains highly confidential records and files, ensuring that the material is properly marked, secured and accessible for immediate use by administrators. 
• Coordinates travel arrangements as assigned. 
• Performs additional assignments as required, including other tasks related to the efficient operation of the office as assigned. 
• Receive and account for petty cash fund. 
• Contacts parents as needed. 
• Ability to multi-task

Please forward letter of interest, resume and proof of certification by May 7, 2024:

Mr. Giovanni A. Giancaspro, Superintendent of Schools

East Rutherford Public Schools

250 Grove Street

East Rutherford, NJ  07073

Email: kdolinsky@erboe.net

EOE