School Business Administrator

Camden City Board of Education | Camden, NJ

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CountyCamden
Posted Date 11/06/2020
Expiration Date3/20/2021
Description

In our District, we put students first. Our vision: all Camden students will attend a high quality school where they are valued, challenged, and prepared for college and careers that positively impact their community and the world. High quality schools have a great teacher in every classroom, are housed in safe, clean buildings equipped to meet the needs of 21st century learners, with the support of an efficient and effective Central Office. All this is possible only with the right team members in place, working together with partners and the community to provide all students the academic, social, and emotional supports needed to succeed in school and beyond. Read more here.

ROLE OVERVIEW

As School Business Administrator, this individual shall perform such duties associated with fiscal business matters of the district and the maintenance and operation of all school buildings and property, as required by law, State Board Rules and Regulations, and Board policies and directives. As Board Secretary, this individual shall perform the duties of Secretary, including but not limited to, attendance at all board of education meetings and presentation of the monthly financial report, correspondence and maintaining official Board records.

MINIMUM REQUIREMENTS

  • Bachelor’s Degree in Finance, Accounting, Business Administration or comparable area from an accredited four year college and university
  • New Jersey School Business Administrator's Standard Certificate or Certificate of Eligibility
  • Five years administrative experience and/or supervisory experience
  • A thorough understanding of the generally accepted accounting principles established by the Governmental Accounting Standards Board, school budget preparation and internal control systems
  • Required criminal history background check, physical and proof of U.S. citizenship or legal resident alien status
  • A valid Driver's license as well as current insurance and a vehicle with valid registration

PREFERRED QUALIFICATIONS

  • Experience in an urban school district with school based budgeting
  • At least three years of experience in a K-12 district as an Assistant School Business Administrator or a School Business Administrator

ROLE & RESPONSIBILITIES

Major responsibilities of the role include, but are not limited to:

  • Manage Business Office functions through multi-layered team, including the functions of budgeting, accounting, regulatory reporting; variance, purchasing, cash flow analysis and risk management
  • Set vision and strategy for process improvements and corrective actions for all Business Office functions
  • Manages Business Office Leadership Team, which includes Assistant Business Administrator; Senior Director, Grants; Senior Director, Accounting and Audit; and Senior Director, Finance and Budget
  • Address audit and/or investigative findings from NJ DOE, other federal/state regulatory agencies; independent auditors
  • Manages Business Office Leadership Team to ensure:
  • Standard operating procedures (SOP) and budget/financial internal controls are up to date and fully integrated into the Business Team operations;
  • All District fiscal operations adhere to the requirements of NJ Quality Single Accountability Continuum (NJ QSAC)
  • Business Office procedures for payroll, purchasing, accounts payable, revenues/receivables and pensions are compliant with internal controls and deliver a high-level of customer service to schools and stakeholders
  • Annual budget is developed accurately and submitted on time
  • Financial health of District is defined and tracked using sustainability metrics, including budgetary controls and spending monitors
  • All financial transactions use the budgetary basis of accounting in accordance with state law and regulations
  • Comprehensive Annual Financial Report (CAFR) (including Management Discussion and Analyses) is prepared accurately and on time
  • Responsible for the operation of the insurance and risk management program
  • Sign all purchase orders in accordance with the State Board regulations and codify all purchase orders in accordance with State accounting procedures and the budget plan
  • Certify monthly that the bills payable have been audited, and that they are correct and justly due as represented, and do not cause an over expenditure of funds in the budget
  • Notify the members of the Board, Superintendent and attorneys of all Board meetings, including Board committees
  • Advertise all meetings of the Board to the public in accordance with statute
  • Maintain an official record/minute of Board meetings including committee meetings
  • Coordinate the preparation of all contracts and agreements to be entered into by the Board
  • Assist in the negotiations and implementation of all labor-employee contracts
  • Responsible for the efficient operation of maintenance and plant services, food service and transportation
  • Support projects and initiatives in other divisions and departments throughout CCSD on an as-needed basis
  • Perform other duties as assigned by the Supervisor or Supervisor’s designee


CORE COMPETENCIES

An ideal candidate for this role will demonstrate the following and/or have experience with:

  • Demonstrated record leading complex and cross-functional initiatives in diverse organizational settings
  • Strong problem-solving and project management skills
  • Exceptional organizational skills and attention to detail
  • Strong oral and written communication skills and interpersonal and teamwork skills
  • Integrity and clarity in all communications and interactions
  • Flexible, optimistic approach; committed to overcoming challenges; comfortable with change and ambiguity
  • Ability to work independently and manage multiple responsibilities simultaneously
  • Demonstrated ability to learn quickly and take initiative
  • Desire to grow professionally and seek out new opportunities to learn
  • Commitment to the success of all Camden students; specifically to raising the academic achievement of children in high- poverty communities
  • Ability to thrive in a fast-paced and achievement-oriented environment
  • A willingness to go above and beyond to do whatever it takes to achieve strong results

CORE VALUES

We are seeking individuals who will exemplify the District’s core values:

Respect and Humility

We serve our community by recognizing the strengths, experiences, and perspectives of others. We humbly recognize our own limitations and incorporate lessons we gain from our reflective practice.

Evidence-based

We use evidence to inform decisions and to ensure that we are accountable to our students and families.

Communication & Collaboration

We communicate openly and work collaboratively, recognizing that getting to the best possible decisions requires input from others. Honest communications build trust and establish a community that assumes best intentions.

Solutions-oriented

With respect for the complexity of this work and the history that precedes us, we focus on persistence, resourcefulness, and inclusiveness to drive toward solutions.

REPORTS TO & EVALUATED BY

  • State Superintendent

SALARY, EMPLOYMENT PERIOD, AND UNION AFFILIATION

Salary Range:

  • Competitive

Employment Period

  • Twelve-month

Union Affiliation

  • Non-affiliated

(Pending availability of funds and Superintendent’s approval)

THE CAMDEN CITY SCHOOL DISTRICT IS AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER

County
Camden

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