TITLE: Secretary
QUALIFICATIONS: Must be able to copy, file and retrieve materials and be able to communicate effectively with staff and the public. Accuracy, attention to detail and follow-up are critical to success on the job. Outstanding attendance is expected. Additional computer training and maintenance skills may be required.
REPORTS TO: Principal/Director or other supervisor as assigned
JOB GOALS: The secretary is responsible to prepare communications as directed by their assigned supervisor. The secretary will utilize and operate network equipment, file and retrieve communications for the supervisor, be familiar with the supervisor's calendar and carrying out the overall operation of the supervisor's office.
PERFORMANCE RESPONSIBILITIES: In the following areas the secretary shall have general and specific duties as follows:
- Receive visitors to the supervisor's office, answer the telephone, take and follow-up messages.
- Sort and prioritize daily incoming communications.
- Transcribe letters, reports, memorandum, etc., as assigned by the supervisor.
- File and retrieve files daily, including personnel files, budget materials, records, etc.
- Be familiar with the supervisor's calendar and make appointments as required.
- Focus attention to detail, follow-up and accuracy.
- Perform daily duties as assigned by the supervisor.
- Other duties as assigned by the supervisor.
TERMS OF EMPLOYMENT: 12 Month year, salary to follow the negotiated contract.
EVALUATION: Performance shall be evaluated by the immediate supervisor. This evaluation shall be done in accordance with Board of Education policy and regulation and shall include minimally a mid-year assessment and an end of the year evaluation. The input for the evaluation will be based on day-to-day supervision, observation and other indicators deemed relevant by the superintendent of schools for the evaluation of performance.
(This job description specifies minimal requirements of the job and is not intended to limit job responsibilities or duties).