12 Month Part-Time School Secretary

The Hamburg School has an opening for a Part-Time School Secretary for the Hamburg School located in Sussex County, NJ.

Qualifications

• Have earned a high school diploma or equivalent.
• Have a minimum of two years of successful experience in a related secretarial or office position.
• Demonstrate excellent secretarial skills.
• Be proficient in the use of Google for Education or other technological software, as deemed necessary.
• Effective communication skills
• Demonstrate appropriate telephone etiquette
• Demonstrate the ability to maintain confidentiality
• Have excellent integrity and demonstrate good moral character and initiative.
• Exhibit a personality that demonstrates enthusiasm and interpersonal skills to relate well with students, staff, administration, parents and the community, including difficult and emotional situations.
• Provide evidence that a criminal record history check has been conducted and clearance has been given by the Department of Education. 
• Pass the State required Mantoux Intradermal Tuberculin Test as required by N.J.A.C. 6:3-4A.4.
• Meet such alternatives to the above qualifications as the Superintendent may find appropriate and acceptable.

Terms

• 12-month position
• $25 per hour
• Start date of July 1, 2026

Job Goal

• Performs confidential secretarial and clerical responsibilities necessary for an efficient and effective office that assists the administrators in the performance of their responsibilities. 

Responsibilities

• Perform confidential secretarial and clerical tasks of a varied nature, some of which may be unique to the assigned office, requiring a thorough knowledge of the rules, policies, and regulations of the school.
• Handle mail and correspondence of the office, responding to routine requests for information, and transcribing, word processing, and proofing letters and responses.
• Ensure that all communications from the office meet proper written and oral English standards.
• Greet visitors and answer telephone calls in a pleasant and efficient manner, communicating effectively in routine, sensitive, and confidential matters.
• Maintain an efficient and well organized electronic and paper data collection and filing systems, including confidential files.
• Arrange appointments and maintain a schedule for the administrator(s).
• Assist the administrator(s) in the preparation of reports and documents by gathering and organizing data, performing research, creating graphics and displays, using word processing and data management, creating an attractive presentation, copying, collating, and transmitting or distributing final products.
• Create forms, compile and organize data and information necessary for the efficient operation of the office.
• Arrange meeting details, prepare agendas and materials, and handle follow-up activities, as requested by administrator(s).
• Maintain financial records for the accounts and budgets assigned to the office, preparing and monitoring purchase orders, checking in purchased materials, maintaining balances, and performing other bookkeeping tasks.
• Order and maintain office supplies and provide for the maintenance and repair of equipment.
• Guide other personnel assigned to the office.
• Create and maintain a clean, attractive, orderly, safe, and efficient office environment.
• Investigate cases of unexcused and excessive absences and tardies and enforce

Email letter of interest, copy of certifications and resume to:
Dr. Kimberly Sigman, Superintendent

ksigman@hamburgschool.com

AA/EOE