Academic Data and Accountability Manager

Community Charter School of Paterson | Paterson, NJ

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CountyPassaic
Posted Date 1/29/2019
Expiration Date10/29/2019
Description

Employment Category: Full-time, Exempt 12-Month position. Offer includes: Competitive Salary, representation in the union, excellent benefits and PTO time.

General Duties: The data and accountability manager provides academic guidance to the school leaders and manages data services including student records management. Scope of responsibility includes, but is not limited to attendance data, school performance data, and internal and PARCC related data.

Easy Apply: Email your resume to dmarte@ccsp.org.

Requirements:  NJ Supervisor Certification. NJ Teaching Certification. Experience with information systems, technology or related field with a minimum of five years of progressively responsible data management experience. Must have a minimum of 5 years’ experience as a NJ State Teacher.

PERFORMANCE RESPONSIBILITIES

 

  • Responsible for maintaining the accuracy of the student’s computer information file to include pertinent demographic information, academic history, grades, GPA calculations, and class rank for CCSP.
  • Establishes procedure for teachers to report and verify grades and or comments to allow for timely input and output of reported information, i.e. report cards, progress reports, and transcripts.  
  • Responsible for generating the honor roll reports every marking period.
  • Powergrade support.
  • Applies knowledge of academic standards governing student probation, suspension, and/or expulsion.
  • Applies knowledge of academic advisement procedures.
  • Coordinates the grade petition process, responses to inquiries concerning academic performance, and resolves problems regarding the management of student records.  May monitor academic standing, coordinate probation and suspension actions, and/or administer dean's lists, as appropriate to unit requirements.
Data Processing & Database management
  • Administers the database for student information system. Sets up all validation tables upon which all school and student information is based.
  • Assigns and maintains user files and security levels.
  • Creates and maintains the school calendar in the software program.
  • Generates and uploads data for purposes of meeting state reporting and testing requirements, including but not limited to:
    • NJ Smart (EOY, 10/15,12/1 submissions)
    • NJ Fall Survey
      • ASSA
      • GEPA Test
      • PARCC Test
  • Performs OnCourse/ PowerSchool End of Year process each summer.
  • Assists in the creation and implementation of the district master schedule every school year.
  • Updates charter school class lists, student schedules, teacher schedules, study halls, and homeroom rosters to insure accuracy on a daily basis.
  • Performs OnCourse/ PowerSchool End of Year process each summer.
  • Assists staff from other units in the district with the analysis of data and the completion of local, state and federal reports.
  • Supports CEO with data collection for New Jersey Annual Report
  Training and documentation
  • Conducts in-service programs to keep personnel trained and informed in the use of applications and developments in the field of electronic data processing in education.
  • Develops, trains, and supervises data processing staff.
  • Provides individual training to new and/or current school personnel including administrative assistants and administrators on use and troubleshooting of system.
  • Prepares written materials (e.g. reports, memos, letters, etc.) for the purpose of documenting activities and providing instructions to others.
  • Responds to inquiries and requests to provide training and assistance from system users for purposes of providing information and/or directions.
  • Implements new program updates from software vendor and advises users to insure proper and maximum utilization.
  • Well-versed in Direct Database Export to produce a valid report of requested information based on specific needs of user in respective area of responsibility.
Academic information and grading
  • Responsible for maintaining the accuracy of the student’s computer information file to include pertinent demographic information, academic history, grades, GPA calculations, and class rank for CCSP.
  • Establishes procedure for teachers to report and verify grades and or comments to allow for timely input and output of reported information, i.e. report cards, progress reports, and transcripts.  
  • Responsible for generating the honor roll reports every marking period.
  • Powergrade support
  • Applies knowledge of academic standards governing student probation, suspension, and/or expulsion.
  • Applies knowledge of academic advisement procedures.
  • Coordinates the grade petition process, responses to inquiries concerning academic performance, and resolves problems regarding the management of student records.  May monitor academic standing, coordinate probation and suspension actions, and/or administer dean's lists, as appropriate to unit requirements.
  • Verifies accuracy of transcripts; handles transcript requests.
Budgeting and purchasing support
  • Sets objectives for the charter school's admissions, registration and data management operations and assists with an annual budget when assigned.
  • Assists the Chief Operations and Finance Manager on purchasing supplies needed for the data processing department and works with vendors to purchase equipment and resolve issues with software and equipment.
 Registration and record-keeping
  • Organizes and the data collection process for student admission is clear and concise. Maintains academic records, verifies enrollment, coordinates lottery and graduation, and implements applicable student policies, in accordance with accreditation standards and privacy laws; may coordinate acceptance and receipt of fees, as appropriate to the position.
  • As appropriate to the position, reviews and processes student applications and/or documents; reviews and/or compiles and updates student credentials needed for admissions status; monitors progress of applicants.
  • Provides administrative support, which may include scheduling meetings and events, maintaining various office files, initiating and drafting correspondence, and other related duties.  
  • Will assist with the collection of all paperwork by responding to specific questions during the form completion process. Will follow up on missing forms until file is complete. Will act on all missing form notices.
  • Coordinates registration of students, compiling, evaluating, and retaining student records, and policy interpretation and advisement as appropriate, oversees grade and transcript processing; coordinates academic information for graduation clearance; compiles statistical information and prepares reports; may provide special program certifications, as appropriate.
  • Maintains confidentiality of student records.    
  • Develops and maintains recordkeeping systems and procedures.

 
 
 
 

County
Passaic

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