Central Office Financial Operations Anchor Wanted!
We are looking for an Assistant School Business Administrator who can serve as the reliable financial engine of our district's business affairs. In this role, you will independently manage daily bookkeeping and accounts payable, ensure audit-compliant fiscal management, and partner closely with our School Business Administrator. You will also build cross-functional strength by cross-training in payroll and employee benefits to ensure continuous business office workflows. If you possess sharp analytical skills, a passion for precision in fund accounting, and take pride in keeping fiscal operations running without a hitch, this role is for you!
What You’ll Be Doing
Every smooth-running district relies on a strong, compliant, and cost-effective financial foundation. Your time will be a balanced mix of managing daily accounting records, maintaining purchasing integrity, and cross-training across key business functions to support the district's long-term operations.
Financial Records & Daily Accounting Operations
- Financial Records Steward: Maintain a complete, systematic set of district financial records; record journals, subsidiary ledgers, and transfer balanced data to general ledgers.
- Purchasing & Accounts Payable Leader: Supervise purchase order entries and encumbrances; verify and process vendor invoices/vouchers with proper authorization.
- Vendor & Bills Management: Maintain vendor account reconciliations, resolve invoice discrepancies, manage vendor compliance under NJ public purchasing laws, and assemble monthly bills lists for Board approval.
- Banking & Ledger Management: Post daily transactions, cash receipts, and disbursements; execute authorized account transfers and journal entries; handle deposits, secure bank/wire transfers, and complete monthly bank reconciliations.
- Error Reconciliation: Proactively trace discrepancies and execute necessary account adjustments for complete accuracy.
Payroll, Benefits & Continuity Support
- Payroll Review Partner: Assist in reviewing semi-monthly and monthly payroll prior to posting, ensuring expenditure accuracy against the Position Control Roster.
- Strategic Cross-Training: Build technical proficiency with our Payroll Specialist to master payroll calculations, electronic transmissions, and agency obligations.
- Continuity Operations: Seamlessly step in to execute payroll and benefit functions during absences or high-volume deadlines.
- Tax & Compliance Reporting: Assist with quarterly/annual tax reports, pension processing, W-2s, 1099s, and social security filings.
Budget, Grants & Annual Audit Leadership
- Budget & Grant Support: Compile analytical expense data for the annual school budget and manage EWEG system grant reimbursements (IDEA, ESEA) in full compliance with grantor regulations.
- Audit Liaison: Serve as a core contact for external auditors, prepare audit schedules, reconcile year-end accounts, assist with the ACFR, and close out fiscal books.
- Acting Leadership: Assume daily operational duties of the School Business Administrator/Board Secretary during urgent matters or absences.
- Special Projects & Modernization: Conduct cost-benefit analyses, research organizational workflows, maintain strict confidentiality, and handle additional duties as assigned to drive efficiency.
Why You’ll Love Working With Us
At Leonia Public Schools, we know that exceptional educational outcomes begin with sound, transparent financial management. You’ll step into a collaborative, supportive central team where your financial acumen directly impacts the health and efficiency of our entire district, helping us serve our schools, staff, and community better every day.