ANTICIPATED OPENING
POSTING
Confidential School Administrative Assistant
Full-Time, 12-Month
Anticipated Start Mid June
Position Summary
Frelinghuysen Township Elementary School is seeking a highly organized and discreet Confidential Secretary to provide administrative support to school leadership. This role requires exceptional professionalism, strong communication skills, and the ability to handle sensitive information with the highest level of confidentiality. The ideal candidate is proactive, detail-oriented, and committed to supporting a positive and efficient school environment.
Key Responsibilities
- Manage and maintain confidential files, records, and correspondence.
- Serve as the primary point of contact for the school office, greeting visitors, staff, students, and families.
- Serve as the superintendent’s confidential administrative assistant
- Prepare reports, letters, memos, and other documents with accuracy and professionalism.
- Assist with scheduling, calendar management, and coordination of meetings for administrators.
- Process personnel documents, and other HR-related materials as assigned.
- Support the preparation of state reporting, and compliance documentation.
- Handle incoming calls, emails, and inquiries with discretion and excellent customer service.
- Coordinate substitute coverage and staff attendance.
- Perform other duties as assigned to support the smooth operation of the school.
- Assist in coordinating bus transportation.
Required Qualifications
- High school diploma or equivalent;
- Prior experience in an administrative or secretarial role, preferably in a school or district office.
- Demonstrated ability to maintain confidentiality and handle sensitive information.
- Strong proficiency in Google and Microsoft Office (Word and Excel).
- Excellent written and verbal communication skills.
- Ability to multitask, prioritize, and work independently in a fast-paced environment.
Preferred Qualifications
- Experience with student information systems (e.g., Realtime, Frontline).
- Knowledge of school procedures and reporting requirements.
Compensation: Anticipated Salary Range: $42k-$45k; Comprehensive health benefits package, including medical, dental, and vision coverage.
Please send resume and cover letter to:
Ms. Jarlyn Veras
Chief School Administrator
Frelinghuysen Township Elementary School
780 Route 94, Newton, NJ 07860
Email: ftshumanresources@frelinghuysenschool.org
AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER