School Business Administrator

Community Charter School of Paterson | Paterson, NJ

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Posted Date 8/02/2019
Expiration Date9/29/2019

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Position Title:   School Business Administrator

Employment Category: Full-time, Exempt 12-Month position

Offer includes: Competitive Salary, Benefits and PTO. Along with NJ DOE pension.

General Duties:      The School Business Administrator works in collaboration with the C.E.O to drive organizational vision, operational strategy while translating strategy into actionable goals for performance and growth helping to implement organization-wide goal setting, performance management, and annual operating planning. He/She will directly oversee operations, HR, and accounting, and partner with the CEO on enrollment management and budget for our CAFR and betterment of our scholars academic success.

Requirements:  School Business Administrator Certification Required. PHR Certification Preferred.

Essential Duties and Responsibilities:

Fiscal Operations

  1. Prepares the annual school budget and ensures adherence to approved budget.

  2. Oversees school quality assurance functions; responsible for quarterly quality assurance reviews utilizing documents available for charter schools through NJDOE.

  3. Manages compliance with NJDOE reporting protocols and strictly adheres to NJDOE’s calendar of reporting due dates.

  4. Responsible for overseeing all monitoring visits by NJDOE and other regulatory and/or funding sources.  Fashions and implements corrective action plans as necessary.

  5. Responsible for supporting the preparation of School’s Annual Report with CEO.

  6. Oversees school’s insurance coverage.  Develops and implements operational protocols and systems to include risk management; a fixed-asset inventory system; a school investment policy; and vehicle and building use policies. 

Human Resources

  1. Oversees school’s human resource functions; ensures personnel files contain all required documentation; conducts personnel file audit at least annually.  Formulates, recommends and implements human resources policies and procedures.  Ensures adherence to said policies and procedures. 

  2. Under the direction of the CEO, implements employee relations practices necessary to establish a positive employer-employee relationship and promote a high-level of employee performance and morale.

  3. Works with the CEO to establish salary structure, payroll policies, employee benefit programs and services.  Monitors cost effectiveness of the same.

  4. Manages the day-to-day activities of human resources programs including new employee orientation, benefits, compensation, training, performance appraisal, ADA and EOE compliance, and employee assistance.

General Operations

  1. Oversees school’s transportation program and serves as liaison to transportation providers.

  2. Supervises Technology department to ensure appropriate infrastructure is in place, capacity exists for exceptional instructional technology, and emergency recovery mechanisms are in place.  Develops and implements related policies and procedures.

  3. Oversees all building and grounds maintenance functions; responsible for managing building and grounds maintenance staff.  Ensures prompt response to building maintenance issues that arise during non-school hours. Liaison with NJCDC leadership that governs facilities management with CCSP.

  4. Oversees building security; ensures prompt response to building security issues that arise during school and non-school hours.

  5. Performs other duties as assigned by CEO and/ or Board of Trustees.


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