School Business Administrator

Marion P Thomas Charter School | Newark, NJ

Posted Date 11/05/2021
Expiration Date12/05/2021

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Marion P. Thomas Charter School (MPTCS) is the largest independently-operated free public charter school in Newark, NJ. It was established in 1999 by a group of individuals who were born and raised in Newark and wanted to provide the best possible educational experience for the next generation of Newark students. MPTCS is the largest minority-led charter school in Newark and is one of a few such schools in the country, reflecting both its student population and the community it serves. Since 1999, MPTCS has grown from four classrooms to three campuses and now serves 1,500 students from pre-kindergarten through 12th grade. 

Benefits of Working at MPTCS - “The Village”

MPTCS strives to be the best education employer in the Newark area. With high staff retention and satisfaction rates, staff members receive benefits such as:

  • Competitive Salary
  • Targeted Professional Development
  • Opportunities for Growth - Leadership and Central Office Positions
  • Robust Health Benefits (Medical, Dental, Retirement Savings Plan)
  • State Pension Plan
  • Gym Membership/Wellness Reimbursement


The School Business Administrator is responsible for directing the overall business management of MPTCS. The chief objectives of the business division are to promote, develop, and support the educational program of MPTCS in accordance with state statutes, Board of Trustees’ policies, and administrative directives of the Superintendent.


  • Evaluates and analyzes requisitions for expenditures to ensure the availability of funds in the appropriate accounts and advises the appropriate personnel.
  • Compares the amount of money involved in proposed operational and program changes to budgetary constraints and advises the appropriate personnel.
  • Coordinates with funded programs and project directors on spending levels and available funds.
  • Prepares and/or reviews financial information for all special funding reports.
  • Reviews requisitions and vouchers and coordinates the purchases of supplies and other related items for the district as a whole to determine if cost savings can be realized by utilizing quantity discounts.
  • Assists in examining and investigating financial obligations of the district.
  • Assists in the preparation of schedules for the annual audit.
  • Submits and/or supervises the submission of payroll deductions, health, dental and pension benefits.
  • Maintains separate accounts for any other fund required and approved by the board and established by the business administrator/board secretary.
  • Prepares schedules of anticipated transfers needed to be presented to the board of education.
  • Completes mandated training programs as required by law.
  • Completes and adheres to district mandates as directed by the Chief School Administrator or designee; i.e. non-negotiables, bulletins, emails, goals and objectives, etc.
  • Completes any other related duties as assigned by the Superintendent.



  • Excellent verbal and written communication skills.
  • Ability to communicate with school sites and department locations on the status of items ordered and available funds.
  • Ability to structure and manage a business office.
  • Knowledge of Systems 3,000 preferred.
  • Knowledge of grants and reporting (i.e. IDEA, ESEA, ESSER, Title 1)
  • Ability to analyze the fiscal impact of proposed operational and program changes to budgetary constraints and advise the appropriate personnel.
  • Knowledge of state and federal law for the food service and nutritional program. 
  • Ability to provide recommendations for improvements in the food service and nutritional program to remain compliant.
  • Ability to record and maintain the minutes of the board of education in the absence of the board secretary.
  • Knowledge of maintaining an analysis of line item budgets to actual expenditures.

 *These are intended only as illustrations of the various types of work performed. The omission of specific duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. 


  • Master’s Degree from an accredited college/university.
  • Five (5) years’ experience in accounting, finance and/or other related business fields.
  • New Jersey Department of Education Standard or C.E. as a School Business Administrator.
  • CPA Certification preferred.
  • Central Office experience in an urban district strongly preferred.
  • Excellent writing and researching skills.
  • Provide proof of U. S. citizenship or legal resident alien status by completing Federal Form I-9 in compliance with the Immigration Reform and Control Act of 1986.
  • Provide evidence that a criminal record history check has been conducted and clearance has been given by the Department of Education or during the initial six-month period provide a sworn statement that the individual has not been convicted of a crime or a disorderly person’s offense in accordance with N.J.A.C.18A:6-7.1.
  • Provide evidence that health is adequate to fulfill the job functions and responsibilities with reasonable accommodation pursuant to 42 U.S.C. 12101 and in accordance with N.J.A.C. 6:3-4A.4.
  • Pass the State required Mantoux Intradermal Tuberculin Test as required by N.J.A.C. 6:3-4A.4.
  • Possess a valid New Jersey driver's license.

REPORTS TO: Superintendent


  • Salary is commensurate with experience and as determined by Marion P. Thomas Board of Trustees
  • Employment Period: Twelve (12) month
  • Union: Unaffiliated
  • All staff and students are required to wear a mask.


Marion P. Thomas Charter School does not discriminate on the basis of race, color, gender, handicap, age, religion, sexual orientation, or national or ethnic origin. We are an equal opportunity employer.



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