Confidential Secretary

Position Overview

The organization seeks a highly organized, professional, and discreet Confidential Secretary to support school leadership and ensure the smooth daily operation of the administrative office. This role necessitates a high level of confidentiality, attention to detail, and the ability to manage multiple priorities in a fast-paced school environment.

The Confidential Secretary will provide direct support to the administration, assist with personnel and student-related documentation, and serve as a key point of contact for staff, families, and outside agencies.

Key Responsibilities

• Provide confidential administrative support to the Lead Person and/or School Business Administrator
• Manage sensitive student, staff, and personnel records with discretion
• Prepare correspondence, reports, agendas, and meeting materials
• Support payroll, HR documentation, and onboarding processes as needed
• Assist with board meeting preparation and documentation (if applicable)
• Serve as liaison between administration, staff, families, and external agencies
• Maintain accurate records, filing systems, and office databases
• Coordinate schedules, meetings, and school communications
• Support daily office operations and ensure a professional front office environment
• Handle inquiries in a courteous, timely, and professional manner

Required:

• High school diploma or equivalent (Associate’s or Bachelor’s degree preferred)
• Strong administrative and organizational skills
• Excellent written and verbal communication skills
• High level of confidentiality and professionalism
• Proficiency in Microsoft Office and office management systems
• Ability to multitask and work under pressure

Preferred:

• Experience in a school or public sector office setting
• Familiarity with student information systems (SIS)
• Knowledge of HR or payroll processes
• Spanish speaking

Compensation & Benefits

• Competitive salary based on experience
• Health and dental benefits
• Paid time off and holidays (based on school calendar)
• Professional development opportunities
• Supportive and collaborative work environment

Salary: $45,000–$50,000

Classical Academy Charter School of Clifton is an Equal Opportunity Employer committed to building a diverse and inclusive school community.