Assistant to the Business Administrator

PAYROLL/ BENEFITS / ACCOUNTS PAYABLE ASSISTANT TO THE BUSINESS ADMINISTRATOR (12 month position)

QUALIFICATIONS:

1. Experience in NJ Public School Payroll and Business Office operations- 3+ years preferred.
2. Experience with Systems 3000 software, TPAF/ PERS pension systems preferred.
3. Proficient in computer applications; Word, Excel, Google Docs preferred. Frontline and Genesis knowledge helpful.
4. Ability to work, plan, and organize with a minimum amount of direction
5. Excellent interpersonal skills are required.

Required criminal history review, proof of US citizenship or legal resident alien status, physical examination, and other required paperwork.

REPORTS TO: SCHOOL BUSINESS ADMINISTRATOR JOB GOAL: Assist the School Business Administrator in maintaining the financial and business activities of the school district.

DUTIES AND RESPONSIBILITIES:

1. Prepares complete payroll for the district including filing of all monthly, quarterly and annual reports (941, 1095, 1099, W-2, IROC, etc.)
2. Enters and ensures accuracy of Payroll/ Personnel information in Systems 3000.
3. Prepares reports and checks for proper agencies covering payroll deductions.
4. Handles staff inquiries and issues with regard to payroll and assists in processing new employees for all benefits offered by the Board of Education.
5. Control and recording of all requisitions, purchase orders and bills for payment, preparation of related reports.
6. Prepare invoices for payment in accordance with NJ statutes and Board policy, generate checks, match checks with invoices, mail checks following Board approval.
7. Prepares reports including employee attendance, salary data, and other pertinent confidential information for administrative use.
8. Prepares and proofs monthly financial statements and reconciliations.
9. Assists in providing and projecting payroll information for budget preparation. Rolls over yearly budgets in Systems 3000 software. Verifies accuracy of payroll vouchers and time cards.
10. Makes new employee files; files related to correspondence, vendors/contractors, forms and memos. Prepares, verifies and accounts for all employment contracts.
11. Responsible for analyzing year end close of payroll PO, for reconciliation of all Agency payments, assists with audit documentation.
12. Performs any other Business Office duties as assigned.   

How to Apply/ Contact: Interested candidates should mail: cover letter, resume, references to: resume@brielleschool.org