Thrive Charter School
Thrive Charter School is seeking a detail-oriented, organized, and highly motivated Assistant Business Manager to support the School Business Administrator in managing the financial, operational, compliance, and administrative functions of the school. The ideal candidate will play a key role in ensuring efficient school operations, strong fiscal accountability, regulatory compliance, and effective human resources support.
Position Overview
The Assistant Business Manager will work closely with the School Business Administrator to support day-to-day HR, financial operations, budgeting, purchasing, payroll support, benefits administration, compliance reporting, and operational systems management. This role requires exceptional organizational skills, attention to detail, confidentiality, and the ability to manage multiple priorities in a fast-paced school environment.
Responsibilities
Financial & Business Operations
- Assist the School Business Administrator with daily financial and operational tasks
- Support accounts payable and accounts receivable processes
- Assist with budget tracking, forecasting, and financial reporting
- Help process purchase orders, invoices, and vendor payments
- Maintain accurate financial records and documentation
- Assist with payroll preparation and related reporting tasks
- Support audit preparation and compliance documentation
- Monitor school expenditures to ensure alignment with approved budgets
- Communicate with vendors, staff, and administration regarding financial processes
- Assist with E-rate filings, grants, and other funding-related documentation
- Support procurement and purchasing procedures in accordance with school policy
- Maintain confidentiality of financial and personnel information
Frontline Management
- Support implementation and ongoing maintenance of Frontline systems
- Serve as an Organizational User within Frontline platforms
- Assist staff with Frontline access, setup, and troubleshooting
National School Lunch Program (NSLP)
- Ensure compliance with National School Lunch Program regulations
- Serve as Certifying Officer for meal applications
- Manage student verification processes
- Coordinate Direct Certification procedures
- Support Summer EBT program administration and compliance
Human Resources & Employee Compliance
- Maintain employee personnel files and records
- Ensure employee compliance documentation is current and complete
- Monitor fingerprinting and teaching certification requirements
- Process and maintain incident reports and workers’ compensation documentation
- Manage and monitor NJSLED teacher compliance requirements
- Assist with onboarding and employee documentation processes
Benefits Administration
- Assist with pension certifications and related reporting
- Support employee medical, dental, and supplemental benefit administration (including Aflac)
- Track and maintain employee vacation and sick leave records
Qualifications
- Bachelor’s degree in Business Administration, Accounting, Finance, Human Resources, or related field preferred
- Experience in school finance, accounting, business operations, or human resources preferred
- Strong proficiency in Microsoft Excel and financial reporting systems
- Excellent organizational, communication, and time management skills
- Ability to work independently and collaboratively as part of a team
- High level of professionalism, accuracy, and attention to detail
- Ability to handle confidential information with discretion
Preferred Qualifications
- Experience in a charter school or public school business office
- Familiarity with school finance systems such as Info-Fund or similar platforms
- Knowledge of New Jersey school finance regulations (N.J.A.C. 6A)
- Experience with procurement, budgeting, compliance, audit preparation, and HR systems
- Familiarity with Frontline, NJSLED, pension systems, and school compliance reporting
Compensation & Benefits
- $70,000/ year
- Health, dental, retirement, and supplemental benefits (as applicable)
- Paid time off in accordance with board policy
- Professional development opportunities
- Collaborative and supportive administrative environment
Application Process
Interested candidates should apply online through:
Thrive Charter School Application Portal