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CountyEssex
Posted Date
11/26/2024
Expiration Date3/31/2025
Description
Description:
To assist the Business Administrator/Board Secretary with tasks necessary for the efficient operation of the district.
JOB FUNCTIONS AND RESPONSIBILITIES:
1. Evaluates and analyzes requisitions for expenditures to insure the availability of funds in the appropriate accounts and advises the appropriate personnel.
2. Compares amount of money involved in proposed operational and program changes to budgetary constraints and advises the appropriate personnel.
3. Analyzes the fiscal impact of proposed operational and program changes to budgetary constraints and advises the appropriate personnel.
4. Assists the business administrator/Board Secretary and is responsible for:
• Developing methods of budget and to control and to insure compliance with state law.
• Reviewing budget practices and recommends improvements when necessary.
• Formulating the annual budget.
• Developing and preparing financial and program activity reports.
• Assisting in the supervision and maintenance of plant and facilities and participates in capital planning and research.
• Formulating and conducting administrative studies to improve work standards, measurement techniques and reporting system.
• Assisting in the research and implementation of automating the central and district offices.
• Assisting in the implementation and monitoring of the management information systems.
• Assisting in providing leadership and supervision and evaluation of the business office staff.
• Preparing resolutions and documents for board meetings.
• Assisting the Business Administrator in preparing specifications and assuring compliance with state contract and bidding requirements.
5. Coordinates with funded programs and project directors on spending levels and available funds.
6. Maintains analysis of line item budgets to actual expenditures.
7. Prepares and/or reviews financial information for all special funding reports.
8. Reviews requisitions and vouchers and coordinates the purchases of supplies and other related items for the district as a whole to determine if cost savings can be realized by utilizing quantity discounts.
9. Communicates with school sites and department locations on the status of items ordered and available funds.
10. Assists in examining and investigating financial obligations of the district.
11. Performs all other duties within the scope of the job description and as assigned by the Superintendent, the Business Administrator/Board Secretary and/or requested by the Board.
Qualifications:
1. Master’s Degree from an accredited college/university.
2. Five (5) years experience accounting, finance and/or other related business fields.
3. New Jersey Department of Education Standard or C.E. as a School Business Administrator.
4. CPA Certification preferred.
5. Central Office experience in a large urban district strongly preferred.
6. Excellent writing and researching skills.
7. Hold and maintain a valid driver’s license with no serious violations (if applicable to assignment).
8. Provide proof of U. S. citizenship or legal resident alien status by completing Federal Form I-9 in
compliance with the Immigration Reform and Control Act of 1986.
9. Provide evidence that a criminal record history check has been conducted and clearance has been given
by the Department of Education, or, during the initial six month period provide a sworn statement that the
individual has not been convicted of a crime or a disorderly persons offense in accordance with 18A:6-7.1.
10. Provide evidence that health is adequate to fulfill the job functions and responsibilities with reasonable
accommodation pursuant to 42 U.S.C. 12101 and in accordance with N.J.A.C. 6:3-4A.4.
11. Pass the State required Mantoux Intradermal Tuberculin Test as required by N.J.A.C. 6:3-4A.4.
Working Conditions:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential responsibilities and functions of the job and are not meant to be all inclusive. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential responsibilities and functions of the job.
Unless reasonable accommodations can be made, while performing this job the staff member shall:
1. Use strength to lift items needed to perform the functions of the job.
2. Sit, stand and walk for required periods of time.
3. Speak, hear and demonstrate evidence of understanding.
4. Use close vision, peripheral vision and depth perception along with the ability to focus vision.
5. Communicate effectively in English, using proper grammar and vocabulary. American Sign Language or Braille may also be
considered as acceptable forms of communication.
6. Reach with hands and arms and use hands and fingers to handle objects and operate tools, computers, and/or controls.
Application Procedure:
Apply Online
Selection Procedure: Through an interview panel and ultimately selected by the Superintendent of Schools