Lower School Administrative Assistant to the Division Head (Grades PK-6)
Oak Knoll School of the Holy Child | Summit, NJ
About Oak Knoll
Oak Knoll School of the Holy Child is coeducational from PK to grade 6 and girls only in grades 7-12. We are part of the global Holy Child Network of Schools, which includes nine schools across the U.S. and thirteen overseas. Oak Knoll is Judeo-Christian in heritage, Roman Catholic in teaching and worship, where we believe that each person is created by God for an intended purpose. An Oak Knoll education guides students to discover that purpose and make a significant, positive impact on the world.
Position Overview
Oak Knoll School of the Holy Child in Summit, New Jersey has an August 2026 opening for the position of Lower School Administrative Assistant to the Lower School Division Head. This is a full-time, 12-month position with daily hours of 7:30 a.m. to 4:00 p.m. (summer hours may vary).
The ideal candidate is highly organized, detail-oriented, and able to manage multiple priorities in a fast-paced school environment. They must demonstrate sound judgment, maintain strict confidentiality, and bring a warm, welcoming presence when working with students, families, faculty, and visitors.
The Lower School Administrative Assistant to the Division Head serves as the central hub of the Lower School, supporting daily operations across the PreK–Grade 6 division while providing high-level administrative support to the Division Head. This role requires a patient, pleasant, and proactive self-starter who genuinely enjoys working with children and completing a wide range of school-related administrative tasks.
Proficiency in Word, Excel, and Google Docs is required. The successful candidate will actively support the mission of Oak Knoll School of the Holy Child each day and remain calm, flexible, and professional under pressure.
Key Responsibilities
- Serve as the first point of contact for students, families, faculty, and visitors, ensuring a warm, professional, and welcoming Lower School office
- Support daily school operations, including phones, correspondence, attendance, student records, mail, supplies, and dismissal coordination
- Provide high-level administrative support to the Division Head, including calendar management, scheduling, meeting logistics, and document preparation
- Maintain organized and confidential digital and physical files, records, and office systems
- Assist with budgeting and basic bookkeeping tasks, including tracking accounts, purchase orders, and credit card reconciliation
- Support internal communications, including faculty/staff updates, newsletters, and family correspondence
- Coordinate logistics for meetings, events, assemblies, and special programs
- Support faculty and staff with copies, materials, scheduling, and onboarding needs
- Assist with substitute scheduling and faculty attendance records
- Uphold school safety procedures, emergency protocols, and a positive, student-centered school climate
Qualifications
- Prior administrative or school office experience preferred
- Exceptional organizational and multitasking skills
- Strong interpersonal, communication, and customer-service abilities
- Professional judgment, discretion, and commitment to confidentiality
- Calm, flexible, and solution-oriented under pressure
- High integrity and demonstrated initiative
- Proficiency in Word, Excel, and Google Workspace
EDUCATION & EXPERIENCE:
Bachelors Degree
Previous experience working in a school is preferred but not required.
Compensation & Application
Salary range of $55,000-$70,000 is competitive and commensurate with experience; benefits include medical, dental, and vision insurance, retirement contributions and tuition remission.
Interested candidates should submit a cover letter, résumé, and references through Oak Knoll School of the Holy Child’s employment portal.
Oak Knoll is an equal opportunity employer where diversity is celebrated, and cultural competency is required. As a Holy Child school, we work for Christian principles of justice, peace, and compassion in every facet of life. We know that we can build a better world by learning from each other and embracing differences, and we are committed to making Oak Knoll a truly inclusive place to work and learn.
To apply, please complete the online employment application.